Description

By using audits, policies and processes, the amount of stored information is kept to a minimum. Capacity is adjusted to meet storage needs without exceeding them.

Suggested actions

Audits and policy

audit current storage and capacity
create a capacity plan that accounts for current needs and future projections
build in regular reviews
set capacity limits for storage

Information governance

assign owners for information assets
establish clear responsibilities among information asset owners for reducing data volumes
apply de-duplication technologies to reduce amount of duplicate data

File formats

establish a file format policy that identifies an approved list of formats - according to green criteria such as data volume
audit used file formats with automated batch identification tools such as DROID
migrate or convert to approved formats where possible

Other

activate email and folder compression facilities where available