Description

A print reduction strategy has been created and applied. Focus includes changing behaviours, centralising and monitoring printing, and optimising print settings.

Suggested actions

• use intranet and internet as first point of publication
• set up communication prompts asking staff if they need to print
• conduct an audit to establish:
  • number of devices
  • print volumes and activities
  • estimated energy consumption
  • toner cartridge and maintenance costs
  • if the number of printers matches current demand
• provide network print facilities where appropriate and remove local, single-user print devices
• investigate use of a single print management solution to set device defaults, such as duplex and black and white printing
• train staff to fix jams and replace toner
• ensure equipment is regularly cleaned and maintained
• set up fax machines to scan to email

Case study

Green IT Award Goes to the Department for Work and Pensions and Xerox

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