Lead times for translation, design, videos, and events

<aside> <img src="/icons/clock_blue.svg" alt="/icons/clock_blue.svg" width="40px" />

Get the most out of the Comms team, while also making sure the right information is available so we can do our best work in a timely manner.

</aside>

The basics

• All requests should first go to the #commssupport Slack channel. Requests should not go to individuals.
• We work in sprints, currently synced across 4 weeks. We try to incorporate requests into the following sprint plan.
• We work from this Trello. You can see our current projects (and capacity) there.
• The more information you can provide – deadlines, who is leading, desired outcomes etc.

Translation timescales

We need to know:

• When is the deadline?
• What is it for?
• Length of document(s) (word count)

Where to request

As always, #commssupport.

Lead times for translation

<aside> ⚠️ Note: we will endeavour to complete the work within the timescale requested, but it depends on resources available on receiving your request.

</aside>

<aside> <img src="/icons/sync_yellow.svg" alt="/icons/sync_yellow.svg" width="40px" /> Note: if dealing with externals, please allow an extra 1-2 days for translation due to content possibly taking longer to arrive.

</aside>

<aside> ❓ Anything above 4000 words we require 2 weeks notice but are more than happy to discuss with you.

</aside>

<aside> 🚀 Lead: Joshua Rousen

</aside>

Design, photography, and video timescales

We need to know:

• When is the deadline?
• What is it for?
• What is the context – where will it be used/seen?
• Is it internal or external (or both)?
• Are there any people involved whose photos we can use?

Where to request:

As always, #commssupport. 😄

Lead times for design

<aside> <img src="/icons/thought-dialogue_green.svg" alt="/icons/thought-dialogue_green.svg" width="40px" />

Many branded assets – social graphics, icons, Word and PowerPoint templates etc. – have existing templates that you can use to speed up the process.

</aside>

<aside> ⚠️ Note: all timescales are based on initial request being clear and detailed. Unless critically urgent, work will be aligned with the Comms sprints.

</aside>

Lead times for video

<aside> <img src="/icons/thought-dialogue_green.svg" alt="/icons/thought-dialogue_green.svg" width="40px" />

You can record yourself quite easily. Check the recording guidance for best practice.

</aside>

<aside> 📽️ Note: videos heavily depend on availability of the desired subject(s). You will have to put me in touch with whomever should be in the video.

</aside>

Event and external speaking opportunities timescales

We need to know:

• What service or project is this for?
• How does it link to a CDPS strategic priority?
• What are the objectives you want to achieve?
• What is the suggested format (e.g.: lunch and learn, webinar, workshop, in-person event)?
• Who are the target audience(s)?
• Is it time sensitive?

Where to request

As always, #commssupport. 😄

Lead times for events

<aside> ⚠️ Note: all timescales are based on initial request being clear and detailed.

</aside>

<aside> 📅 Note: these are the minimum timescales – the longer the lead time, the better the outcome.

</aside>